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Post-Program Procedures

 

Faculty leaders are required to complete the following processes upon return from their program. 

Travel Expense Report (TER)
When the travel portion of your program has ended, instructors will meet with the OIE financial manager to discuss reimbursement. The OIE financial manager will enter your expense report on your behalf. Your receipts must be submitted in PDF format with the following information noted on each receipt:
  • (Purchase Date) – (Supplier) (What) (Amount and Form of Currency if not USD) (Form of Payment)
    • Example: August 26, 2024 – Kevin’s Taxi – transport self from hotel to airport – $27.15 (or if foreign currency state 23.40 EUR = $27.15 USD).  Paid with US Bank Corporate credit card -or- Paid with personal credit card -or- paid with cash.
All purchases, except personal meals, made with your US Bank Corporate credit card will be reimbursed directly to the credit card—personal meals are reimbursed directly to you. Keep this in mind as you are responsible for any remaining balance on your US Bank account.

TER’s submitted after 60 days will not be reimbursed.

* Experienced faculty-leaders suggest keeping an expense journal and documenting expenses each day. Don’t forget to keep all needed receipts!

Post-trip Meeting
The OIE will set up a time to meet with you post-program to learn about what worked on your program and what areas could use improvement. Be prepared to talk about some of these typical questions:
  • What was the greatest success of your program? 
  • What was the most challenging aspect of your program? 
  • What would you change about your program?
  • Did you encounter any logistical challenges during the program?
  • Would you like to offer the program again next year?