Skip to content

Proposal Development

Please submit the following proposal items to the Office of International Education after signatures are obtained from your Department Chair and Associate Dean.

First-time Program 
  • Faculty-led Proposal Form
  • Site Evaluation Form (if proposing a new international program; it is not needed for new domestic programs)
  • Petition to Travel to a Travel Advisory Listed Country (if listed as Level 3 or 4)
  • Faculty Leader Agreement
  • Proposed Syllabus
  • Faculty-Led Program Itinerary (template) - A tentative itinerary must be submitted with your proposal. You may use "TBD" for details that are not yet finalized. A final itinerary is required at least 3 weeks in advance of program departure, since it must be submitted to Campus Police as a part of the risk and safety plan. 
  • Budget Template - Please plan to meet with OIE to develop your program’s budget. The students' AccessStout accounts are charged based on the estimate established during the program approval process. 
  • Three bids - Please submit the required three bids for each expense over $5,000, if a UW System approved vendor is not being used. Submit to OIE via email.
  • Copy of your passport
  • Faculty-Led Program Approval Form  Route the above documents TOGETHER with the Approval Form to your Department Chair and Associate Dean and then forward to the Office of International Education for final approval. 
  • Photos - OIE requires two JPEG photos to be used for the promotion of your program online. These photos may be emailed directly to

Repeat Program